Every payment points back to an invoice.
Separate the amount requested, evidence submitted, payment accepted, and order position that follows. Each state remains tied to its invoice.
Payment reconciliation
Four states prevent one uploaded file from being mistaken for a completed payment.
Requested
Invoice balance
The amount and due position shown for this invoice.
Submitted
Method or evidence
A selected route, receipt, or confirmation sent for review.
Accepted
Payment position
What we have accepted against the invoice—not merely what was uploaded.
Order effect
Allocated to the record
The order reflects the accepted payment while fulfillment remains separate.
01 · current position
Keep payment and fulfillment positions separate.
The confirmed order shows payment and fulfillment as separate positions so acceptance of funds does not imply that shipment is complete.
The order keeps payment and fulfillment visible as separate positions. Instructions can vary by account, market, currency, invoice, and order.
02 · submit evidence when required
Send proof when the method requires it.
For offline routes, you can attach a receipt or confirmation to the same payment sequence instead of sending an unlabeled file elsewhere.
The proof capture shows the upload step with no file selected. It proves the submission path, not receipt of funds.
03 · accepted and reflected
Acceptance changes the order's payment position.
When every invoice is fully paid, the order records payment complete while fulfillment and shipment continue under their own status.
Paid and shipped remain two different answers.
An accepted payment updates the invoice and order payment position. Fulfillment and shipment still report what is happening to the confirmed products.