The document stays with the order it describes.
Return to PI, box information, issued invoices, and any released shipment file from the preorder, order, or shipment that gives it meaning.
Document register
The record tells you what the file is, what it belongs to, and whether it is available.
| Document type | Attached record | Availability | Return path |
|---|---|---|---|
| Proforma invoice (PI) | Approved preorder | Ready after issue | Preorder download |
| Box information | Approved preorder | Shown when available | Beside the PI |
| Issued invoice | Confirmed order | Shown after issue | Order invoice area |
| Shipment file | Related shipment | Only after release | Shipment or order record |
Register 01 · preorder
Start with the approved preorder documents.
The PI and available box information remain beside the approved products, deposit amount, and remaining balance that they describe.
- Type
- PI and box information
- Status
- Ready for download when issued
- Context
- Approved lines and commercial terms
Register 02 · confirmed order
Issued files collect on the confirmed order.
Issued invoice files remain on the confirmed order with its payment and fulfillment position. A shipment file appears only after we add and release it.
The order capture shows an issued invoice and no shipment file. That absence matters: we do not present a future file as if it were already available.
Register 03 · shipment
Shipment files keep their shipment context.
When we release a packing list, commercial invoice, certificate of origin, or transport document, its download belongs to the related shipment rather than a detached message.
Packing and commercial
Packing list or commercial invoice, once issued and released.
Origin and compliance
Certificate of origin or MSDS, where the shipment requires and we release it.
Transport
Bill of lading, airway bill, arrival notice, or delivery order, when available for that shipment.
Availability and retrieval
Release follows the order's payment position.
Availability depends on whether a file has been issued, released, and—where required—its payment condition has been met. An unavailable file is not presented as ready.
Use the current record, not a detached old file.
The document type, file name, visible status, and current download establish what is available. We do not imply a separate version number where the record does not show one.
Return to the preorder, order, or shipment before using a file so its products, payment position, and delivery context remain clear.